I.Scope of the Privacy Policy

ROOM the Space Journal is published by IUFV Asgardia Terra Ark and runs a website which can be reached at https://room.eu.com/ (collectively ROOM, "we" or "our"). We understand the importance of our customers/readers privacy. This Privacy Policy tells you what information we collect when visiting this website or using an online or mobile application that contains a link to this Privacy Policy ("the Services"). Our Privacy Policy also tells you how we use, share, and protect this information; what choices you have about how this information is used; and how you can access and update this information. This Privacy Policy applies to information collected on the Services where this Privacy Policy is posted, with the exception of sites that are intended for visits from children under the age of 13.

Certain aspects of this Privacy Policy also apply to the personally identifiable information we collect offline. For purposes of this Privacy Policy, "personally identifiable information" means information that identifies and can be used to contact a particular individual, such as name, postal address, email address, and phone number. When other information, such as email newsletter choices, magazine or product purchases, or consumer product preferences, is associated with personally identifiable information, this other information also becomes personally identifiable information.

II.Information Collected & Terms

We have different levels of participation and for each level different types of data is collected.

a.Non-Personal Data

“Non-personal data” or so called “visitor data” is generated when visiting the website https://room.eu.com/ without using the log-in function. This includes all collected information, which is processed and stored anonymously without being reassignable to a specific person. Non-personal data includes but is not limited to the majority of visitor datas key figures e.g. such as average length of visit, frequency of web pages or content clicks, but no data which can make reference to a specific person. For this purpose, the data of a single visitor is saved using a chiffre without establishing a personal reference. Saved visitor data, in particular the IP addresses and domain data of the visitors are saved shortened comparable to data which is x’ed out in the middle, to make a conclusion on the individual visitor impossible. For example:

  • IP Address or Device Identifier. When you use our Services, we collect your Internet Protocol ("IP") address, which identifies the computer or service provider that you use to access the Services, or your mobile device identifier, if you connect through a mobile device. We may use these identifiers to collrooect information regarding the frequency with which specific visitors use various parts of our Services. We may combine this information with personally identifiable information that we have collected to make our Services and our communications to you more targeted to your interests.
  • Cookies. Our site also uses cookies. Cookies are small text files that are stored on a user's computer and allow websites to remember information about users. We use cookies for a variety of purposes in order to enhance the quality of our site. We use transient (also called "session ID") cookies to provide continuity from page to page. A session ID cookie expires when you close your browser. Although they are expired, they remain on your computer. It is the users responsibility to clean his Cookie Cache from time to time.
  • We also use persistent cookies. Persistent cookies allow our online store and certain other parts of our site to recognize your browser when you return after your first visit to that part of our site. Cookies allow us to personalize your return visits to our site and to save you time during certain activities, such as checking out from our online store. You have the choice to set your browser to accept all cookies, reject all cookies, or notify you when a cookie is set. (Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.) It is up to you whether to allow us to send you cookies. However, if you do not accept cookies from us, your ability to use some areas of our site will be limited, such as our shopping cart feature or online games.
  • Web beacons and other technologies. The Services use other tracking tools, including web beacons. Web beacons are images on the Services (or in emails that we send to you) that help us determine what parts of the Services you have visited, whether you have opened an email that we have sent to you, or otherwise to measure the effectiveness of the Services. These technical methods may involve the transmission of information directly to us or to a service provider authorized by us to collect information on our behalf. The information we collect automatically may be combined with information that is personally identifiable so that we can make our Services and communications more interesting to you.

b.Personal Data

“Personal data” is allowing a specific conclusions about a user and are needed to take part in services and active relationship with ROOM as well as for those who wish to maintain this contact in the future. This category includes mainly writers, journalists and active participants in ROOM's activity but is not limited to information about name, address, Telephone number, birthdate, telephone number, email address(es), company, picture.

We only collect data in accordance with Austrian and European legal regulations. Therefore personal data is saved only in the context of processing donations, publishing of scientific articles, conferences and symposiums, legal and space related research performance of our database to increase usability and is of course not shared with or sold to third parties. Third parties in this context are parties which do not belong to ROOM directly or which are not legally affiliated companies and organisations.

Personal data is not data shared by the user of this website and online services using chat, blog and message boards which are openly available. Using these services the user is making this dataavailable to the public or a group of persons specified by the user. Each user has to declare / accept actively when signing into these services that he puts this data into the public domain.

Personal data is given to third parties for the purposes of advertising and market research. Details about this can be found below in section “f : Third party advertising”. Third parties in this sense are also Universities and otherlegal entities offering education and education courses in order to inform our users about available courses and programs.

Personal Data is made available in parts to the public when articles or research results are published, such as name of the author. In these cases we request the permission of the author before.

c.Open Data

“Open data” is all data which is shared openly by users using chat and social messaging services and is visible to everyone.

d.Duration of storage

All personal data mentioned in this document is stored for the duration of the user being a member or associated researcher of ROOM. Personal Data which is required by law to be stored for a certain length of time is stored for the legally required period. E.g. Personal Data in connection to donations made towards ROOM has to be stored for 10 years in accordance with Austrian tax laws. Non-personal data and open data is stored and processed without restriction.

e.Services & Active Relationship

“Services” is defined as use of the communication platform and taking part in ROOM as an author, researcher or reader of articles and publications. “Active Relationship” is defined as individuals who take part as members of research panels, authors, discussion group membersor similar. In general is the data collected as “personal data” related to a login under https://room.eu.com/.

If you are interested in obtaining information, products, or services from ROOM, or in participating in certain activities on the Services, you may need to provide us with information about yourself. For example:

  • If you order a product/subscription from us, we ask for your name, postal address, email address, telephone number, and your credit card or similar payment information.
  • If you are ordering/subscribing a product as a gift for another person, we will ask you for that person's name, postal address, and phone number in order to enable us to deliver the gift to the recipient.
  • If you participate in an activity such as a survey or sweepstakes, we may also ask you to provide other types of information such as gender and personal interests, which we may associate with personally identifiable information that we have obtained about you.
  • In addition, we may combine personally identifiable information that you have provided to us with other information that is publicly available or that we receive from other sources.

f.Third-Party Online Advertising

Some of the advertisements you see on the Services are delivered by third parties who also collect information through cookies, web beacons, and other technologies about your online activities on this and other websites, in an effort to understand your interests and deliver to you advertisements that are tailored to your interests. These third parties also may use information about you that we provide, such as your age, gender, or interests, or the features within the Services that you use, to target and serve advertisements to you and to analyse the delivery of advertisements on the Services. However, we will not provide personally identifiable information about you to these companies, except as otherwise permitted under this Privacy Policy.

Third parties that currently serve ads on our Services, and thereby may collect information about your online activities to deliver tailored ads, include, but are not limited to ROOMs affiliated companies. These companies may offer you a way to choose not to have your information used for advertising purposes. These and other third-party companies may also be members of the Network Advertising Initiative ("NAI"), which offers a single location to opt out of receiving tailored ads from member companies. To opt out or to obtain information about the technologies member companies use or their own privacy policies, please visit the NAI consumer opt out page. Also, through the Digital Advertising Alliance ("DAA"), several media and marketing associations have developed an industry self-regulatory program to give consumers a better understanding of and greater control over ads that are customized based on their online behaviour across different websites. To make choices about interest-based ads from participating third parties, please visit the DAA consumer opt out page. (www.aboutads.info/choices/)

g.Cancellation of Membership / Subscription

ROOM Membership /Subscribers is defined as active author or researcher or subscriber of our publications. Membership or subscriber remain in this status until it is canceled or revoked.

III.Information Use

ROOM may use information that we collect about you for a variety of business purposes, including:

  • to maintain and manage your account, deliver services that you have requested, and enhance your experience on our Services;
  • to process and track your product or service orders and provide the services you request;
  • to communicate with you about the Services or other products or services in which you may be interested, or to respond to your inquiries or comments;
  • to perform business analyses or for other purposes to improve the quality of our business, the Services, and the products and services we offer; or
  • in accordance with your consent.

IV.Information Sharing and Disclosure

We take very seriously our responsibility to maintain your privacy with respect to your information. We will therefore share that information only with the following entities, and only under these circumstances:

  • with entities that provide services on our behalf, including development of our websites and applications, maintenance and support, payment processing, email distribution, and promotions management, only to the extent that these entities need the information to perform their services or as required by law, unless any additional use or sharing of the information is separately permitted under another provision of this Privacy Policy;
  • with corporate affiliates of ROOM and IUFV Asgardia Terra Ark ("Affiliates") and entities that are authorized to use the ROOM name to brand their products or services. With identified entities whose products or services you specifically use or request to receive while you use the Services;
  • with other selected third parties so that they may send you promotional materials about goods and services that they offer, but you have the opportunity to opt out of our sharing personally identifiable information about you as described below in the section entitled "Your Choices," and we will not share your email address with third parties for promotional purposes unless you specifically agree to such sharing; if not desired nothing will be send and if later an acceptance is withdrawn only this user is excluded.
  • when we believe that doing so is required by law, may be necessary to protect any person's property, rights, or safety, or to investigate a potential violation of law, will help to enforce any terms of use or other legal agreement, or will help resolve disputes that arise in the ordinary course of business, or in the event of a corporate transaction, such as a divestiture, merger, consolidation, or asset sale;
  • in aggregated or other non-personally identifiable form; or
  • in accordance with your consent according to your so called opting-in on login into this website or service.

V.Your Choices

We understand the importance of protecting our users' privacy, and we therefore provide you with the opportunity to opt-out of having your personally identifiable information used or disclosed for certain purposes. (Note: Our Services currently do not recognize the "do-not-track signals" that some browsers may employ.)

You can opt out of receiving promotional communications from ROOM and our Affiliates and our licensees, or request that we not share personally identifiable information about you with third parties for the third parties' marketing purposes, by contacting us at:

ROOM the Space journal

IUFV Asgardia Terra Ark

Attn: Data Protection / User Rights

IUFV. Asgardia Terra Ark Wipplingerstraße 21/9A 1010 Vienna, Austria

If you continue to receive our communications in error after expressing an opt-out preference, please let us know so that we can investigate the situation.

As part of the provisions of the Telemedia Act, we will gladly provide you with information about your personal data stored by us.

VI.Third Party Sites

If you click on or interact with a hyperlink or advertisement that you find on the Services, you may leave our Services or send information to a different website or application. Our Privacy Policy does not apply to your interactions with other websites, even if you find a link to them on our Services, and so you should read the privacy policy of the third-party website provider to see how your personally identifiable information will be treated on its site.

ROOM also provides a social media channel in which users can comment or post social media relevant data using different service providers such as facebook, instagram, slack, twitter but not limited to these. The user acknowledges that the use of these channels or services cannot be influenced by ROOM and that different data protection rules may apply.

VII.Information Security

The security and confidentiality of your information is extremely important to us, and we take a number of steps to safeguard any personally identifiable information or payment information that you provide to us. We use data encryption technology to help protect against loss, misuse, or alteration of your payment information. Secure Socket Layers (SSLs) encrypt the payment information sent between your computer and our database. However, no method of transmitting or storing electronic data is ever completely secure, and therefore we cannot warrant or guarantee that such information will never be accessed, used, or released in a manner that is inconsistent with this policy.

VIII.Personally Identifiable Information Contained in User Content

Some parts of our Services may allow users to post or transmit messages, comments, screen names, computer files, and other materials. If you choose to make personally identifiable information public through these services, ROOM will consider that information public and will not limit its disclosure in the manner described here.

IX.Visiting Our Services From Outside of Austria

ROOM is based in Vienna, Austria. If you are visiting our Services from outside of Austria, please be aware that your information may be transferred to, processed, and stored in Austria and other countries around the world. The data protection and other laws of Austria and other countries might not be as comprehensive as those in your country. Please be assured that we seek to take reasonable steps to ensure that your privacy is protected. By using our services or providing us with any information through this website, you consent to the transfer, processing, and storage of your information in Austria and other countries around the world. (under Austrian Law and EU data protection directives).

X.Children's Privacy

Other than certain sites that are intended for visits from children under the age of 13, our Services are general audience services, and we do not knowingly collect information about children under 13 years old through them. Should a child whom we know to be under 13 make known to us his or her personally identifiable information, we will use that information only to respond directly to that child to inform him or her that we must have parental consent before receiving his or her personally identifiable information. If we learn that we have collected personally identifiable information from a child under 13 other than in a manner authorized by law, we will delete that information from our database without special parental request.

XI.Changes in This Privacy Policy

We may amend this Privacy Policy at any time by posting the most recent version of the Policy on the Services, along with an indication of the date on which the Policy was amended most recently. If we make any material changes in the way we collect, use, and/or share personally identifiable information that we collect about you through the Services, we will notify you by sending you an email at the last email address that you provided us and/or by prominently posting notice of the changes on the Services. In any event, changes to this Privacy Policy may affect our use of personally identifiable information that you provided us prior to our notification to you of the changes.

XII.Contact Us

If you have questions or wish to send us comments about this Privacy Policy, please write us at:

ROOM the Space Journal

IUFV. Asgardia Terra Ark Wipplingerstraße 21/9A 1010 Vienna, Austria

This policy was last updated May 2018.